Best Video Conferencing Apps 2023: Prices & Features

According to our research, the best video conferencing app for businesses is RingCentral thanks to its generous call limits, customizability, and affordable price tag. However, GoTo Meeting is another feature-rich, secure video conferencing app, while Zoom offers a reliable service with a generous free plan.

Ultimately, the best choice for your business will depend on your specific needs and circumstances. To help match you to your ideal solution, we've analyzed the market-leading web conferencing services and selected six high-quality paid apps for you to consider. In a pinch? We also included seven free options for businesses keeping costs low in 2023.

Keep reading to find the best video meeting app for your needs. Or use our free comparison tool to compare custom quotes and details across all the top options.

In this guide:

• What is the Best Paid Video Conferencing App?
• Best Video Conferencing Apps: Paid
• Best Video Conferencing Apps: Free
• How to Choose the Right Video Conferencing App For You
• About Our Research
• Best Video Conferencing App: FAQs

What is the Best Video Conferencing?

Best Video Conferencing Apps
These are the best high quality video conferencing apps

1. RingCentral – Best video conferencing app overall
2. GoTo Meeting – Most secure video calling app
3. Zoom – Best for ease of use
4. Webex – Best for large businesses
5. Zoho Meeting – Best for Zoho users
6. Lifesize – Best for seamless integrations

Best Free Video Conferencing Apps
Looking for a temporary or personal solution?

1. Zoom – Best for short personal catch ups
2. RingCentral – Best for longer meetings
3. Microsoft Teams – Best for team collaboration
4. FreeConference – Best for audio-only conferences
5. Google Meet – Best for easy, infrequent use
6. Zoho Meeting – Best for Zoho users
7. Cisco Webex – Best for medium to large business catch ups

Best Paid Video Conferencing Apps

RingCentral is the best video conferencing app overall because it has no time limit, HD audio, good video quality, and a generous free plan — however, GoTo is also a good option for small teams. In comparison to RingCentral, It's more affordable, easy to use, and offers a number of packages that will cater to most businesses.

Zoom also provides a shallow learning curve for smaller businesses and offers a better free plan than GoTo, but despite Zoom's impressive name recognition, it's not as popular among its customer base as our frontrunners RingCentral and Goto.

We've done the research, looking into feature sets, video, and audio quality, ease of use, available pricing plans, and everything else that makes a video meeting app tick, so that we could outline the key features, pros, and cons to help you make an informed choice.

For help deciding between the best video conferencing apps, look no further than this list.

Looking for video conferencing equipment? We've got you covered!

1. RingCentral – Best video conferencing app overall

4.6 stars (22k reviews) on Play Store
4.8 stars (42k reviews) on App Store

The RingCentral app allows you to access two different platforms: Video Pro and Office. Because RingCentral Office is the unified communications tools, which is likely a bit more than you bargained for, we're going to focus on RingCentralVideo Pro, the video conferencing solution that gives the popular options a run for their money.

With no time limit, a comprehensive interface, and a robust free plan, RingCentral has firmly established itself as a competitor to the likes of Zoom and Google Meet. Its entry price is lower than rivals GoTo Meeting and Webex too, making it an excellent option if you're looking for a new budget-friendly option that offers a lot.

• High quality video and audio
• 100-200 participant limit (depending on plan)
• Integrations with Google Workplace and Microsoft 365
• No app required, browser access
• Works with iOS and Android devices
• Team and direct messaging functionality

Plans & Pricing

RingCentral offers two distinct pricing plans: Video Pro and Video Pro+. The Video Pro plan is a free option allowing users to host unlimited meetings with up to 100 participants for up to 24 hours. No app download is required either, so you can join directly from a browser if you like. You'll even get access to Google and Microsoft integrations to make scheduling as easy as possible.

The Video Pro+ plan is a paid plan at $11.99 per user per month and allows up to 200 participants in unlimited meetings. This plan adds advanced analytics, 10GB of cloud storage for recordings, and pre-built business integrations.

Source: RingCentral
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 2. GoTo Meeting – Most secure video conferencing app

4.4 stars (95k reviews) on Play Store
4.6 stars (29k reviews) on App Store

Our top-rated video conferencing service also ranks very well for its video conferencing app. GoTo Meeting has to be considered one of your top choices right off the bat- and for good reason. With 18 million worldwide users per month and 80 million meetings per year, it allows users to utilize video conferencing in whatever way they choose and functions just as smooth as it needs to.

With plenty of in-meeting features for finicky hosts, an intuitive platform for newbies, and plenty of customer support for those that can't figure it out, GoTo Meeting is a no-brainer if you're looking for a comprehensive platform.

Like RingCentral, GoTo Meeting has no limits on its paid plans either, making it a great fit for teams that rely on web conferencing as their primary form of communication.

Check out our GoTo Meeting review for a more in-depth read on the web conferencing provider.

Features

• High quality video and audio
• 10-250 participant limit (depending on plan)
• Screen sharing
• Conference recording
• Works with iOS and Android devices
• Advanced features, like polling and annotating

Plans & Pricing

GoTo Meeting offers three pricing plans: Professional, Business, and Enterprise.

The Professional plan comes in at $12 per organizer per month and allows up to 150 participants in a given meeting. This plan features all the standard video conference features you'd expect, like screen sharing, without the frills of the more expensive plans.

The Business plan is a bit more robust, costing $16 per organizer per month and allowing up to 250 participants. This plan gives you access to a few additional features, including note taking and drawing tools. More specifically, the mobile app version of this plan gives you unlimited cloud recording to look back on meetings when you need to.

The Enterprise plan is specifically reserved for larger businesses with serious video conferencing needs. With no listed price, you'll have to call to get a quote for your business, but the plan allows for up to 3,000 participants, so it's safe to say it'll be on the more expensive side. Onboarding and training are also included with this plan, and you're assigned a customer success manager to help you get acclimated.

Compare and contrast web conferencing prices for your business using our free quote comparison tool.

Source: GoTo Meeting
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 3. Zoom – Best for ease of use

4.1 stars (4.1m reviews) on Play Store
4.4 stars (2.3m reviews) on App Store

With its user base growing by a staggering 2,900% from 2021 to 2021, Zoom has quickly established itself as a popular choice in the video conferencing space.

Between their stellar video quality, attentive customer service team, and seamless screen-sharing capabilities, it's hard not to utter Zoom's name among some of the most impressive services on this list — Zoom even goes toe-to-toe with GoTo Meeting as a top video conferencing app.

Source: Zoom
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Unfortunately, reviewers frequently complain about Zoom's poor audio quality. So if you're looking for crystal-clear sound, you're better off going for options like GoTo Meeting or RingCentral.

But with the high-quality video more than making up for it and a wide range of features that are improved by the additional video quality, it's still worth taking a look at this video conference app, if only to make more visual contact with your team.

Zoom had a number of security issues throughout the pandemic years as it was plagued by a surge in free users to its service, brought on by the COVID-19 pandemic. But Zoom is more secure now than it ever was, and has updated its security infrastructure significantly since then.

Features

• High-quality video
• 1000+ participant limit (depending on plan)
• Screen sharing
• Conference recording
• Works with iOS and Android devices
• Advanced features, like annotating
• Zoom phone integrations with advanced plans

Plans & Pricing

Zoom's main product is now Zoom One: a combination of Zoom Meetings, Team Chat, and Zoom's VoIP phone product, Zoom Phone. There are five Zoom pricing plans: Basic (free), Pro, Business, Business Plus, and Enterprise.

The Zoom One Basic plan costs nothing and will allow you to host meetings for free — so long as they don't run over 40 minutes. Team Chat is also included in this plan, as is a whiteboard for collaboration.

The Pro plan costs $12.49 per host per month with a maximum of nine hosts and allows up to 100 participants in meetings. It offers a number of base-level business features, like admin feature controls, user management, and 1GB of cloud storage for recordings.

The Business plan costs $16.66 per host per month, starting with at least ten hosts, and allows a maximum of 300 participants in meetings. The added features found in this plan include single sign-on, company-branded videos, and an admin dashboard for easier access.

Zoom's Business Plus plan retails at $20.83 per host per month, has the same participant limit as the Business plan, but allows for 10 GB of cloud recording, automated translated captions, and additional Zoom Phone services.

The Enterprise plan allows for up to 500 participants in meetings, includes unlimited recording storage, and gives you access to a dedicated customer success manager to help you through any problems. For pricing information on Zoom's Enterprise plan, businesses will need to contact the Zoom team.

4. Webex – Best video conferencing app for large businesses

4.4 stars (2m reviews) on Play Store
4.6 stars (696k reviews) on App Store

Choosing Webex means installing a video conferencing app from one of the largest technology conglomerates in the world, which should reassure you. Fueled by Cisco, this video conferencing app is defined by impressive audio and video quality, a feature-rich platform, and an incredibly easy setup that anyone can handle.

But while Webex's shallow learning curve bodes well for beginners, it's also well equipt to handle the needs of larger teams as it comes with pretty much every web conferencing feature under the sun, allows for customization to make branding a priority, and depending on which plan you get, can allow a huge amount of conference participants.

Yes, the large packages cost a bit extra, but if you've got a big company that needs to improve communication, Webex is the way to go.

Features

• High quality video and audio
• 100-1000 participant limit (depending on plan)
• Screen sharing
• Conference recording
• Customizable video layouts
• Works with iOS and Android devices
• Advanced features, like polling and annotating

Plans & Pricing

There are four different pricing plans available with Webex: Free, Meet, Suite, and Enterprise. The Meet plan will cost you $12 per host, per month, and is aimed at small businesses, allowing up to 200 participants in a meeting. You'll get 10G of cloud storage to record meetings in MP4 format, and access to Webex third-party integrations like Google Calendars, Zapier, and Slack.

The Suite plan will cost you $22.50 per host, per month. You still get only 200 participants and 10 GB of storage, but you'll gain access to VoIP features, like a business phone number, visual voicemail, and 6-way conferencing, so you can improve your business communication needs.

Webex also has an Enterprise plan is tailored towards businesses that are in need of a custom Webex experience. Pricing is bespoke so businesses will need to contact the provider's sales team for more information.

Webex also features a free plan, which gives users access to HD video, screen-sharing options, and meetings with up to 100 participants for 40 minutes.

Source: Webex
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5. Zoho Meeting – Best for Zoho users

3.6 stars (2.8k reviews) on Play Store
4.3 stars (440 reviews) on App Store

Sure, it's not as well known as some of the other video conferencing apps on this list, but Zoho Meeting is a great option if you're looking for something a bit different. It's part of the massive Zoho family of apps, allowing for a wide range of integrations if you're already set up with a CRM or other software from the company.

A few unique perks about Zoho is that it's quite affordable compared to its alternatives, starting at only $3 per month, and it offers a free plan that allows for no time limits – something you don't get with providers like GoTo Meeting. Yes, you only get three participants, but it can save you some money on those smaller meetings.

Getting more recordings in the paid plans does cost extra, which is a bit of a drag, but you get ten for free, so hopefully your recording needs are limited. Overall, Zoho Meeting does represent a good option, but it's going to be hard to pull people away from the more popular options now.

Features

• Unlimited meetings
• High quality audio and video
• No time limit on free meetings
• Zoho app integrations
• Sharing during meetings
• Meeting notes

Plans & Pricing

Zoho Meeting offers four different pricing plans and a free plan.

The Meeting plan costs only $1 per host, per month for up to 10 participants. They also offer a Professional plan for $3 per user, per month, which unlocks perks like multiple co-hosts, advanced analytics, and API access.

For larger teams, Zoho Meetings offers a Standard Webinar package that starts at $8 per user, month for a minimum of 25 attendees and a Professional Webinar package for $16 per user, per month with additional source tracking, custom domain, and live streaming options.

There's also a free plan for Zoho Meetings, which allows up to 100 participants for only one hour.

Source: Zoho Meeting
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6. Lifesize – Best for seamless integrations

3.8 stars (3.9k reviews) on Play Store
2.7 stars (164 reviews) on App Store

The most well-known video conferencing app isn't necessarily the best video conferencing app. Lifesize, for example, has attracted business from huge companies like Netflix, LinkedIn, and even Major League Baseball because of their convenient, easy-to-use platform and their award-winning app- even though you might not recognize their name.

The biggest advantage of Lifesize is the audio and video quality. 1080p and HD audio make it feel like you're actually in the room, rather than speaking through an old landline. This gives the app a leg up over platforms like Zoom, which is widely criticized among users for its poor sound.

Some Lifesize users have complained about the chat function that comes along with the software, but if you're getting a video conference app for the chat functionality, you're wasting your time. (Consider a messaging app like Slack instead.)

Features

• High quality video and audio
• 50 participant limit
• Screen sharing
• Conference recording
• Works with iOS and Android devices

Plans & Pricing

Lifesize offers three pricing plans: Standard, Plus, and Enterprise. The Standard plan costs $12.50 per host per month, allowing only one host and up to 100 participants. It features single sign-on functionality, and gives you access to customer support through live chat.

The Plus plan costs $14.95 per host per month, but requires you to have at least 10 hosts, which obviously increases the price overall. It allows you a whopping 300 participants, and features real-time meeting insights, 4K video quality, and meeting recording capabilities.

The Enterprise plan also costs $14.95 per host per month, but requires a minimum of 50 hosts, also increasing the price for your entire company, maxing out at 500 participants. This is obviously aimed at larger businesses, with added features like event streaming functionality, specific branding capabilities, and unlimited meeting recordings.

Source: Lifesize
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Best Free Video Conferencing Apps

Now, if you're looking for a more casual video conferencing app, for personal or temporary use, we've collected some of the best free video conferencing apps available today. It's worth noting though, that if you're a business looking for a permanent video conferencing solution, free apps won't cut it. You can review our list of the best free conference call services that go beyond a mobile app, but the reality is you'll have to pay a little to find the features and flexibility you need to truly stay in touch with your team productively. 

Zoom

Yes, one of the world's most popular video chat apps comes with a free version! You'll be able to host up to 100 participants, with gallery view, screen share, and waiting room functionality included. Plus, you'll get unlimited 1-to-1 meetings.

However, the Zoom One free plan has some pretty serious limitations. For one, calls with multiple users are limited to only 40 minutes, which sometimes just isn't enough, and you'll miss out on a wide range of helpful business features, like reporting, admin feature control, and user management. On top of this, Zoom's VoIP product, Zoom Phone, is also only available on the Zoom One Business Plus and Enterprise plans.

For businesses, we highly recommend checking out Zoom pricing plans before opting to go with the free plan.

RingCentral

RingCentral offers a free plan called Video Pro that allows for unlimited meetings and up to 100 participants in a meeting. You can easily join in the browser and it allows for cloud storage recording for up to seven days, which probably isn't long enough for the average business, but it would allow you to test out the service a bit before you make a financial commitment.

The RingCentral Video Pro plan integrates with Google Workspace, Microsoft Teams, and Microsoft 365, and there is no time limit on how long you can use this service.

Microsoft Teams

Once Microsoft acquired Skype, the Skype for Business tool went by the wayside and was replaced by Microsoft Teams, a free collaboration tool aimed at providing users with document sharing, chat, and yes, video conferencing capabilities. You'll have access to screen sharing and customized backgrounds, as well as Microsoft's easy to use interface. Microsoft Teams updates are extremely common too, as the provider frequently adds new features that align with customer feedback.

Still, Microsoft Teams does lack some of the Microsoft 365 functionality, like meeting recordings and guest access, so you might want to shell out the big bucks if you're looking to get a more complete collaboration tool for your business.

FreeConference

For a more business-focused free option, FreeConference is solid, but only if you have a good phone setup, and there's a reason. FreeConference only allows for five participants in a meeting if you're looking for a video option. This limit is pretty brutal, particularly if you're a business that needs to communicate.

However, if you're a little more flexible, FreeConference offers phone-based conference calls as well, and that limit is as high as 400 participants. Obviously not a great video option, but still worth taking a look if you can be pivot your expectations and have a tight budget.

Google Meet

It's gone by many names — most recently Google Hangouts — but you can't go wrong with whatever Google is calling its video conferencing app, currently Google Meet. The flexible interface makes for a seamless experience, and integration with G-Suite makes planning and accessing meetings easier than any other platform.

Unfortunately, Google doesn't have a great reputation for connectivity. Meetings are regularly spotty, with audio and video issues being a staple of the platform. Still, as free options go, you could do a lot worse than Google Meet.

Zoho Meeting

Zoho Meeting is another paid platform that offers a free plan, and it has a pretty unique feature among the list: no time limit on its free plan! That's right, you can enjoy limitless meetings without paying a dollar. Unfortunately, you'll only be allowed three participants in that meeting, so it better be a small one.

Outside of that, Zoho Meeting has great security with industry standard encryption, as well as standard features like file sharing in meetings, admin controls for hosts, and meeting notes. You'll have to pay extra to get more recordings, but you start with ten, so that should tide you over for a while.

Webex

Another popular software offering a free plan, Webex also offers an extra affordable version of the platform. The company has currently relaxed restrictions on their paid plan as well, so users have access to unlimited multi-user calls with up to 100 participants.

This isn't always the case though, which means you're going to need a backup plan for whenever things go back to normal. Typically, the Webex plan offers only 50 maximum user, and much like Zoom, limits calls to 40 minutes.

Improve Your Business Communications Today

Video conferencing can change the game for your business productivity, as long as you run your meeting effectively. It will enable key conversations and meetings to happen, regardless of travel or flexible working arrangements. Such software can be purchased separately, or- for the ultimate efficiency gains- integrate with your wider business communications suite. This means you can take advantage of interconnected instant messaging, CRM data, business phone calls and audio conferences, employee presence monitoring and more, as well as video connectivity. If you're interested in taking your business communications to the next level with Unified Communications, Tech.co can help you find and compare the best providers, and get the best deal.

Meanwhile, for more informal calls and cheaper options, these alternatives will work just fine.

How to Choose the Right Video Conferencing App for You

The right video conferencing app for you will depend on your main use cases. How many people will you be video calling, and how often? Do you need features such as call recording for training purposes, or is it more important to have an app that's easy for anyone to use on iPhone or Android devices? Consider what aspects are most important to you now, and which might come in handy over the next year or so, to allow for business growth.

Price is another crucial factor — which option offers you the best cost efficiency? Is the solution able to scale if your business grows? Will necessary add-ons bump up the price of the overall product? Are free plans or trials available?

Finding software with clear and assessable pricing systems is important as well. However, if you're struggling to access prices, or if you're looking to compare the best price deals for your business, you can use our quote comparison tool for free pricing estimates today.

About Our Research

We hope this guide makes it a little easier to choose the best video conferencing app for you, with direct comparisons between the top apps available now. We at Tech.co are all about research when it comes to our recommendations, which is why we've looked carefully at each of the video conferencing apps above to make sure we're giving you the best information.

To select the best video conferencing apps we've tried and tested functionality, analyzed feature catalogs and pricing plans, investigated customer support options, and read countless user reviews to determine each app's ease of use and reflect real experiences.

We've also paid close attention to quantitative customer reviews and created an aggregate score for each application from recent reviews on Apple Store and Google Play. By using these scores out of five, alongside our existing data, we're able to get a clearer understanding of the software's overall offering.

We don't let partnerships inform our decisions either, so you can be sure that our recommendations are based on accurate and independent testing.

Best Video Conferencing App: FAQs