The Best Video Conferencing Equipment in 2023

The best video conference system is the Poly Studio X70, providing a robust set of advanced features, compatibility with major video conferencing apps, and dual 4K camera array for crystal clear meetings. Rest assured, though, it's not the only option out there.

Effective communication within your team, wherever they are working from, is vital to the success of your company. Video conferencing has become the go-to means by which to do so in the business world. That's never been truer than today, when remote work is now commonplace following the pandemic.

Video and conference call software can help facilitate this communication, but for those employees who are still working in your physical office location, communicating with those who aren't, finding the best video conferencing equipment is just as important for keeping your team connected, loud and clear. It'll be like they're all in the room after all.

In This Guide:

• Best Video Conferencing Equipment Reviews
• About Our Research
• Video Conferencing Pricing
• Verdict: What Is the Best Video Conference System?
• Frequently Asked Questions

1. Poly Studio X70 – Best overall video conferencing equipment

Formerly called Polycom, Poly is one of the most popular video conferencing equipment businesses in the world, and for good reason. As the largest pure-play collaboration company with dozens of years of experience under its belt, you can understand why its video conferencing options are so highly sought after. In fact, the Poly Studio lineup is a go-to solution for many businesses around the world, and the Poly Studio X70 is one of the best available.

For starters, the Poly Studio X70 is equipped with dual 4K lens, a 70-degree narrow lens and a 120-degree wide angle lens, so you can get the whole conference room in the picture if need be. You'll also get two-way stereo speakers and advanced bass ports, making the sound quality as good as it gets. On top of that, you'll get a wide range of helpful features, including:

• Built-in video conferencing apps, including Zoom, Google Meet, BlueJeans, Microsoft Teams, GoTo Meeting, and RingCentral.
• Poly DirectorAI, a smart camera feature that allows for people and group framing in real-time for a more immersive experience.
• NoiseBlockAI, which effectively cancels background noises for a clearer audio meeting.
• Poly Lens, a troubleshooting platform built into the device to help your IT team address problems quickly and effectively.

The Poly Studio X70, as you can likely guess from the price, a heavy-duty solution for businesses that really want to take their video conferencing functionality to the next level. If the price is a bit too much, though, there are plenty of more affordable options on this list.

Price: $4,800

Pros

• Built-in operability with popular video conferencing software
• Dual 4K cameras including wide angle lens
• AI-powered smart camera features

Cons

• Very expensive

2. Cisco Desk Pro – Best for Cisco Webex Users

As one of the most recognizable companies in the world, it's safe to say Cisco is a good call when it comes to finding the best video conferencing equipment. Plus, as one of the few brands on this list with its own video conferencing software, Webex, you can expect seamless performance from its hardware and software, which is why we believe it's best for Cisco Webex users.

Cisco Desk Pro comes with a 4K 27-inch screen and mounted cameras for easy communication. It is specifically built as an all-in-one desktop collaboration hub with video and audio, which could even replace your current phone setup. Take advantage of features like:

• Included stylus for easy whiteboarding
• Wide angle lens for meetings with multiple people
• USB-C ports to connect to all your devices
• AI-powered meeting features for easy conferencing experience

As far as individual video conferencing equipment goes, the Cisco Desk Pro takes the cake. You can't beat the ease with which meetings and collaboration take place on this device– but again, the price is going to be indicative of these amazing features (particularly for individuals). That said, if you're looking for seamless communication between individual team members, you can't go wrong.

Price: $4,495

Pros

• Hardware and software compatibly with Webex service
• Unique individual-to-individual collaboration tools
• USB-C input for easy charging on all devices

Cons

• Quite expensive
• Not a room solution – more for individuals

3. Avaya XT5000 Room System – Best for ease of use

With more than 120,000 customers worldwide and 144 million users relying on its solutions, you can bet Avaya is a reliable brand when it comes to video conferencing equipment. Its long history of developing high quality video and audio conferencing equipment means it's had plenty of time to get it right – and the Avaya XT5000 Room System, its flagship video conferencing device, is evidence of that, providing the best ease of use on the list.

The XT5000 Room System provides dual 1080p 60fps live video and content sharing capabilities, making collaboration easier than ever. Choose from five available cameras and two available microphones, as well as a range of other features, including:

• Embedded nine-way multi-party calling
• Codec and camera wall mount for easy installation
• Compatibility with Microsoft Exchange email and calendar server

The Avaya XT5000 Room System is perfect for big companies with multiple teams that need to collaborate thoroughly on a wide range of projects. The two screens alone provide a unique interface that makes it easy for everyone to get their point across. Plus, with nine-way multi-party calling, you can have meetings with several teams at once so that everyone is on the same page. The price is admittedly up there, but it can be worth it for this kind of collaboration.

Price: $4,095.99

Pros

• Simple sharing with dual screen capabilities
• Crystal clear picture and impressive audio
• Easy-to-use interface for any meeting participant

Cons

• Complicated setup beyond camera and codec mounting

4. Lifesize 4K Icon 700 – Best for Lifesize Users

Lifesize is one of a handful of brands on the list that also operates its own video conferencing software, which easily makes it a contender for best video conferencing equipment. It's simple service pairs perfectly with its sleek, stylish cameras, particularly because the brand offers so many options. You'll easily be able to find something that fits your needs.

The Icon 700 comes with a Lifesize Phone HD, which makes every meeting room – large or small – into a collaboration hub. You'll also enjoy 4K video quality, ultra high definition content sharing, and a powerful zoom function. Other features include:

• Noise reduction, powered by Opus audio
• Dual display support for easy sharing
• Simple touch controls with Lifesize Phone HD
• Clear and simple zooming capabilities

Lifesize video conferencing equipment is also going to run you a pretty penny, but it's more than worth it if your budget can take the hit. These cameras are easy to set up and come with Lifesize's popular video conferencing software. You can't really go wrong, but you can read our full Lifesize review to learn more.

Price: $6,449

Pros

• Hardware and software compatibility with Lifesize Cloud
• Lots of options with 4K compatibility
• 20x zoom capabilities

Cons

• Fairly expensive – there are cheaper conferencing options out there

5. Logitech MeetUp – Best value video conference system

Based in Switzerland, Logitech doesn't exclusively focus on conferencing solutions; its range is a bit broader, which can be a good thing when it comes to your communication needs. Its extensive experience leads to quality, well-developed products, particularly when you take a look at the Logitech MeetUp.

This compact all-in-one camera is perfect for small rooms and huddle meetings, as everyone can easily get in the frame thanks to the wide-angle lens. You'll also enjoy 4K resolution and 5x zoom capabilities, so you won't miss anything in the meeting. Other features include:

• Automatic framing with RightSense technology
• Certified compatibility with Google Workspace, Microsoft 365, and Zoom
• Interoperability with BlueJeans, Broadsoft, Lifesize Cloud, Vidyo, Fuze and Zoom
• Free remote app so anyone can access the camera functionality

The price of the MeetUp makes it perhaps the best value on the list. At only $700, you're getting a fully operational, wide-angle video conference system that can handle virtually any meeting situation for your business. The TV mount does cost a bit extra, but that still keeps it well below the standard price of this kind of equipment.

Yes, the limited collaboration options can be a turn-off if you're looking to utilize visual aids in presentations. Still, if you're looking for a wide angled camera with enough features at a lower price, it's a great option.

Price: $699.98

Pros

• Wide angle camera perfect for small rooms
• 4K resolution and 5x zoom capabilities
• Vast interoperability across multiple softwares

Cons

• Limited collaboration features

6. Poly Studio P15 – Best for Low Budget Businesses

We've already seen Polycom on this list, so you know you can trust the kinds of devices they put out. If you aren't looking for a more affordable option than other heavy-duty solutions on this list, the Poly Studio P15 doesn't skimp on features while offering a reasonable price for budget-conscious businesses.

The Poly Studio P15 is equipped with a single 4K lens for clear video and acoustic suspension with a passive radiator for high quality sound. Plus, the advanced multi-microphone system makes sure that your colleague doesn't miss out on what you're saying during meetings. Other features include:

• Automatic camera framing to always keep you in the picture
• Simple USB setup for extremely easy use
• Certified for Zoom and Microsoft Teams functionality
• Smaller design can fit on most laptops

Arguably the most important aspect of the Poly Studio P15, at least in the context of this list, is the price. At just under $300, the P15 is the most affordable option on the list, making it a clear choice for businesses on a tight budget. Still, it's worth noting that it's considered more of a personal video conferencing solution that an option for your conference or meeting room, so make sure to consider that when making your decision.

Price: $299.95

Pros

• Integrates with Zoom and Microsoft Teams
• Active speaker tracking
• Fast and easy setup

Cons

• Not great for meeting rooms
• USB only solution

7. AVer CAM550 – Best for gesture control features

AVer Information might not be the most experienced company, the largest company, or even the most industry-focused company on this list. However, despite its background in education, this Taiwanese company has a wide range of video conferencing equipment that's designed to be simple, yet comprehensive for anyone that uses it.

The AVer CAM550 is the perfect example of this. It offers competitive features, like dual 4K lenses and AI tracking, all while still undercutting many solutions on price. The device also has some of the best gesture controls available, allowing users to easily perform actions like turning off tracking or zooming quickly without having to push any buttons. Suffice to say, you can get a lot of bang for your buck with this option. Features include:

• 12x total zoom camera with quick auto focus
• 95 ° FOV on the wide angle lens to provide a panoramic view
• Gesture control for easy functionality in meetings
• Smart gallery view to see whole room and zoomed in speaker at the same time

The AVer CAM550 is an excellent solution for medium-sized conference rooms, as it provides options for multiple speakers and individual breakouts. The wide-angle lens is a bit smaller than others, though, which is why larger conference rooms might need a more robust solution.

Price: $1,499

Pros

• 12x zoom on 4K lens
• Advanced gesture control during meetings
• Great value for the money

Cons

• Limited field of vision on wide angle lens
• License upgrade required for global communication

8. Logitech BCC950 – Best for individuals and small teams

We already know how great Logitech is when it comes to video conferencing equipment, particularly as it pertains to price. In fact, Logitech offers some of the most affordable options on this list, and that very much includes the Logitech BCC950.

This individual/small-room setup is definitely one of the most affordable video conferencing solutions available today at only $250. It offers easy plug and play functionality with both Mac and Windows, and the odd design actually makes for great communication at eye level during meetings. Other features include:

• Integrates with Webex, Zoom, and others
• 8-foot microphone range
• Full duplex speakerphone and HD video
• Compact footprint

Simply put, you are not going to find a more affordable video conferencing solution that works well. Yes, you're missing out on a few fun features and the device absolutely must be limited to small rooms with meetings of no more than four people. But for that price, you should count yourself lucky.

Price: $250

Pros

• Incredibly low price
• Integrates with Zoom and Webex
• Eye-level communication

Cons

• Terrible for large rooms
• Limited features

9. Neat Bar – Best for easy setup

There's nothing wrong with wanting to keep your conference room tidy and neat while still providing your team with an excellent video conferencing tool, which is where Neat can help. This brand prides itself on providing customers with easy-to-set-up video conferencing hardware, so your meetings don't become a mess of wires and buttons.

Neat offers a wide range of tools for video conferencing, but our favorite is the Neat Bar, as it provides a reasonable entry point for purchase. You'll enjoy 12 MP camera quality, 4x zoom capabilities, and a five-mic array. Plus, with the included Neat Pad, you can utilize the touch screen to keep your meetings on track. Other features include:

• 120° FOV wide angle camera
• Light, orientation, and air quality sensors built in
• Double screen support
• Automatic people framing tech

Neat has been a popular option for video conferencing hardware, particularly with its Neat Board option, which costs almost twice as much as the Neat Bar. All in all, you can't go wrong with this brand, but the Neat Bar is a great place to start without completely breaking the bank.

 Price: $3,790

Pros

• Compatible with Zoom and Microsoft Teams
• Easy to set up with simple mounts and helpful guides
• Comes with handy Neat Pad

Cons

• Hard to swap between Zoom and Teams
• Customer service not very responsive

10. PTZOptics Move 4K – Best for customizability

If you're looking to be a bit more creative with your video conferencing equipment needs, PTZOptics could provide you with a viable option. With lower prices than some of the other brands and a more customizable, flexible approach to video conferencing, you'll be able to control your meeting room from floor to ceiling.

The PTZOptics Move 4K offers high quality video and audio, along with excellent AI-powered tracking capabilities to make your meeting that much more engaging. It's so impressive, in fact, that it can lock onto a particular speaker from as far as 300 feet away, even when others are in the frame. Features include:

• Compatible with nearly all video conferencing software
• Seamless live streaming to Facebook and YouTube built in
• 5-year limited parts and labor warranty
• 3D noise cancelling

PTZOptics is certainly a unique option for video conferencing equipment, but if you have the expertise to take advantage of all the customizability, you could seriously improve the quality of your meetings. However, if you're not an expert on this kind of equipment, it might be better to try out some of the more comprehensive options above.

Price: $1,999

Pros

• Incredibly customizable, with open source camera control
• 3D noise cancellation technology
• Easy streaming to Facebook and YouTube

Cons

• Complicated for inexperienced users

About Our Research

These video conferencing equipment recommendations for your business didn't just fall out of the sky, you know. In fact, our research team spent hours combing over feature catalogs and pricing plans to get you the most pertinent information about these tools, so you can make the right decision.

If you're interested in learning more about how we analyze and evaluate video conferencing equipment and other business tools, check out our research guide to see how the recommendations get made.

Video Conferencing Pricing

Now that you've got a clear understanding of the best video conferencing equipment on the market, making your decision should far easier. Whether you're more focused on price, video quality, or equipment design, you can find the perfect device for you, without breaking the bank.

If you're still on the fence about what video conferencing company to choose, read our FAQs below. You can also get a personalized price quoteto see how video conferencing will impact your bottom line.

Nailing down the night technology only represents half of the problem though. Read our tried and tested tips for managing remote employees for advice on how to get remote or hybrid working right.

Frequently Asked Questions