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Microsoft Project is the project management software offered by tech giant Microsoft. It has a decent set of features and robust compatibility with the rest of the company's apps such as Teams, Office, and Outlook. This makes it a good option if you're a Microsoft Teams or Microsoft 365 user.
However, in 2023, top project management software tools like monday.com have large integration libraries and more dedicated features for managing projects. They're also a lot more customizable, offer project templates for different departments and businesses, and will let you streamline administrative tasks with their automation builders. Providers like Teamwork and monday.com are also a lot cheaper than Microsoft Project, which has three plans that cost $10, $30, and $55 per user, per month).
The bottom line is: There are lots of options out there. So, if you're starting your hunt for project management software, check out our latest offers available from monday.com, Teamwork, and more. Alternatively, continue reading this Microsoft Project review for everything you need to know about the provider. In this review, we cover:
What Is Microsoft Project?
Microsoft Project is a project management platform offered by Microsoft and is the native project management tool for the 365 portfolio of Microsoft apps. It can be used to plan and deliver projects, create schedules, track employee capacity, and centralize the reporting functions of a team or business.
Thanks to its integration with Microsoft Teams, Microsoft Project will allow your team members to work and collaborate from remote locations. There is a Microsoft Project web app like the ones offered by Wrike and monday.com, but the main focus (as with many Microsoft products) is an Office program that runs on the desktop.
If up until this point you've been organizing your projects in an Excel spreadsheet, then Project may be an easier transition than jumping to an app that sits outside of Microsoft's suite of business software programs. However, Smartsheet's pricing plans start from $7 per user, per month, and other top project management tools have plans that retail at a similar price. The lowest Microsoft Project tier starts at $10 per user, per month, however, which makes it more expensive than most of the competition.
Pros
- Perfect for teams already using other Microsoft services
- Familiar Microsoft interface and terminology
- Easy-to-use reporting functions
Cons
- Much pricier than other rival tools
- No automation builder
- No free plan is available
- Complicated advanced features
- Only three different project views
- Plan 1: $10/user/month
- Plan 3: $30/user/month
- Plan 5: $55/user/month
Microsoft Project Quick Fact File
The best way to get started with the real meat of this Microsoft Project review is to understand exactly what the major points are about the platform. For a little context, here are a few quick facts to help you get a good idea of what Microsoft Project has to offer.
- Microsoft Project integrates well with the rest of the Microsoft 365 platform, especially Microsoft Teams
- Starting price for Microsoft Project is $10 per user, per month
- Microsoft Project offers three different views: grid, board, or timeline
- You'll find robust analytics powered by AI within the Microsoft Project platform
Beyond these key points, we'll cover what exactly Microsoft Project offers in terms of pricing and features, and help you decide whether or not this project management tool is right for your business, or whether a cheaper program like Zoho Projects will suffice.
Microsoft Project Pricing
Microsoft Project is not available as a free version, which isn't surprising given how very few Office applications are (save for the most popular ones). If you want a free trial of one of the plans, you'll have to sign up with a credit or debit card and then remember to cancel it. There are three plans in total:
| Price (annually) The amount you'll pay per month, when billed annually | Reporting | Resource management | Demand management | ||
|---|---|---|---|---|---|
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| Plan 1 | Plan 3 | Plan 5 | |||
| $10/user/month | $30/user/month | $55/user/month | |||
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As we mentioned earlier, pricing starts at $10 per user, per month for Project Plan 1. This pricing tier supports team member collaboration and coauthoring, multiple project management views, the web app, and cloud saves.
That starting price is admittedly a bit high, particularly with other comparable options like ClickUp's pricing starts from $7 per user, per month. monday.com is also cheaper, starting from $8 per user, per month, as are pricer project management tools like Asana and Wrike.
The next tier is Project Plan 3 for $30 per user, per month. This pricing tier adds road mapping, a desktop client, the ability to submit timesheets, resource allocation optimization, and portfolio reports. This is three times the price of Monday.com's Standard Projects plan, and it doesn't contain as many data display tools, or features that aid with granular task management.
Finally, Project Plan 5 costs an eye-watering $55 per user per month. This plan adds portfolio selection and optimization, the ability to manage demand, and resource planning and management features. However, this is more than twice the price of Wrike's Business plan ($24.80 per user, per month) which has excellent security and employee resource management features.
As well as a cloud-based project management solution, Microsoft sells Project as an on-premises solution, starting at $679 per PC for Project Standard, which doesn't sync with an online project server. Project Professional starts at $1,129 per PC and does support online collaboration.
However, with the demand for flexible working so high, the business world is certainly moving increasingly towards cloud-based project management solutions and away from on-premise options, and we'd recommend jumping on the bandwagon.
Is Microsoft Project Free?
No – unfortunately, there is currently no free version of Microsoft Project. You'll have to choose one of the three plans currently offered by the tech giant if you're on the hunt for native, Microsoft-themed project management software.
However, you can take advantage of a 30-day free trial if you'd like to find out whether the software really is up to muster. You'll need to provide a credit or debit card when you sign up, however, which you don't need to try out monday.com.
Microsoft Project Features
Right out of the gate, Microsoft Project does have an intimidating level of features, which is why we recommend smaller teams to stay away, as you likely don't need that level of functionality. Much like Smartsheet, Microsoft Project offers a spreadsheet-style interface, although it does offer other views, which we'll cover a bit below.
The first thing you notice when you open a fresh Microsoft Project document is that it shares a lot of “DNA” with other Microsoft Office products. At the top is the familiar Office Ribbon, with menu options geared towards project management such as Task, Resource, and Report. Towards the bottom, you see a grid for entering tasks that is very reminiscent of Excel. But that's where the similarities end, as Project is all about managing your team's efforts with Gantt charts, resource allocation, milestones, and a wealth of reporting options.
Auto-scheduling
One of the most helpful features in Project has to be the auto-scheduling feature. Project expects you to define your projects in a certain way with summary tasks, followed by sub-tasks, as well as milestones. Once you've entered the scope of your project and defined time frames for your tasks, auto-scheduling can automatically plan a calendar for all your tasks. You could enter your own dates manually, but auto-scheduling offers a more manageable flow on Project's timeline and Gantt chart views.
Board view
Microsoft Project has a Kanban card and board view that is accessible via Task > View > Task Board. By default, it offers four predetermined columns: Not Started, Next up, In progress, and Done. You can also add new columns to suit your company's workflow, rename the default columns, or delete them altogether. Like other Kanban boards, this is a drag-and-drop interface. You can also create tasks right from this interface, as well as add key information such as resources and notes.
The Board view in Microsoft Project.
Notes and attaching files to tasks
Like many other project management tools, you can add notes and attach files to your tasks in Project. But in true Microsoft fashion, it uses annoyingly uncommon terminology. Double-clicking on the information cell on any task calls up a small Task Information window with six tabs. Under the Notes tab, users can jot down small rich text notes about the task. In this section there's also an Insert Object option, which is where you can attach a Word Document, Excel spreadsheet, PDF document, image file, and so on. It would be a lot easier to understand if this option was just called “Attach,” but like many other Microsoft products, Project has its legacies to be aware of.
Sub-projects
Forget about sub-tasks – Microsoft Project lets you embed projects within projects. This is a nice option for anyone who needs to create a master file to track multiple related projects. Once you've linked a sub-project to a master project, you can make changes to the former inside the latter. In addition, any changes you make inside the sub-project file will be reflected in the master project. It's a handy feature for getting a high-level view of your projects.
Microsoft Project Alternatives
While Microsoft Project has its benefits, there are a lot of competitors that we believe have an advantage over the native Microsoft program. Firstly, monday.com is an affordable, highly customizable platform with great automation features. It's also easier to use – you'll find monday.com is ready to go after you upload some project data and customize your boards, whereas Microsoft Project takes a lot more setting up before it becomes effective.
There's also Wrike, which has an entirely free tier, allowing you to get to grips with the software with no added pressure. It has a very extensive list of features and also integrates with Slack, Google Hangouts, and a wide range of both marketing and finance apps, making it one of the best options for large businesses who need a tool that will seamlessly slot into their existing software suite.
We'd also recommend checking out Teamwork, simply because it's so cheap, and the free plan has so many useful features for managing projects. Without paying anything, you'll have a tool with a Gantt chart, kanban board, and table view, as well as task management features like the ability to create sub-tasks.
Check out some of Microsoft Project's key rivals below:
| Price From All prices listed as per user, per month (billed annually) | Score The overall score obtained from our most recent round of project management software user testing. | Best For | Pros | Cons | |||||
|---|---|---|---|---|---|---|---|---|---|
| Best Overall  | Best for Tracking Budgets  | Best for Task Management & Collaboration  |  |  |  |  |  |  |  |
| 4.7 | 4.6 | 4.5 | 4.5 | 4.4 | 4.3 | 4.2 | 4.1 | 4.0 | 2.9 |
| Overall & Easiest to Use | Budget Tracking | Task Management & Collaboration | Displaying Project Data | Integrations | Customer Support | Great Security & Customer Support Options | Value for Money & Digital and Tech Teams | Cheapest first paid plan and great security features | Simple Task Tracking & To-do Lists |
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Verdict: Is Microsoft Project Is Worth the Money?
First of all, it's very staid in its look and feel since it's a pure Office product. Simply put, you can find far easier and more welcoming interfaces to manage projects for smaller and mid-sized teams, such as monday.com, which has a much more minimalistic interface.
Secondly, Project doesn't have lower priced tiers, making this product out of reach for some – though to be fair, it probably should be compared to the upper tiers of other project management tools, which hide key features behind higher priced offerings.
If your company is already highly invested in Microsoft Office, then Project is a natural extension of that investment. But if you're not interested in Office, then Project is not an ideal choice for you – regardless of how feature-rich it might be. Check out our comparison guide to find other project management platforms for your business.
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